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Why You Need A Virtual Assistant

Office desk with headset laying on keyboard. Call center table. View with copy space

February 2016 – Has your small business grown to such an extent that 24 hours in a day is just not enough to get all your tasks done? If so, then now may be a good time to consider hiring a Virtual Assistant.

A Virtual Assistant will Improve your Time Management

As an entrepreneur of a growing business, you will probably find yourself fulfilling many different roles; CEO, Financial Manager, Sales Manager, Secretary, Receptionist. A Virtual Assistant is somebody who is able to structure your days so that you are able to focus on your core tasks and meet your deadlines without dropping the ball. They are able to work around your tight schedule, including after hours – and you only pay for the time they spend helping you.

A Virtual Assistant is Cost-Effective

Hiring a Virtual Assistant is extremely cost-effective as you do not need to provide them with a fixed office or office equipment and stationery; they have their own. In addition, they reduce your labour costs as they function as independent contractors, minimising your stress about taxes, sick leave, labour legislation, etc.

A Virtual Assistant has Specialised Skills

Virtual Assistants may also have a set of skills which you do not have time to learn and can fulfil a number of different tasks to ensure that you maintain a work-life balance by outsourcing time-consuming and repetitive tasks such as;

  • Receptionist duties
  • Answering customer service emails
  • Data capturing
  • Updating contact list
  • Tracking deliverables

In addition, a more experienced Virtual Assistant will also be able to assist with some or all of these functions:

  • Appointment making and effective diary management
  • Email management
  • Reminder services
  • Creating and managing spread sheets
  • Preparing PowerPoint presentations
  • Preparing speeches
  • PDF conversions
  • Preparing Agendas and Minutes
  • Creating document templates
  • Basic bookkeeping function
  • Training material preparation
  • Travel arrangements
  • Deliveries and collections
  • Personal errands

Specialised skills of a Virtual Assistant may also include the following services;

  • Content writing for all types of business documentation
  • Proof-reading and editing skills to ensure professional documentation
  • SEO Writing
  • Press Release writing
  • Copywriting
  • Newsletter writing and compilation
  • Social media management
  • Online file storage
  • Online research
  • Email marketing
  • Designing logos, ad banners, infographics
  • Designing websites
  • Website management
  • Site analysis
  • Keyword research
  • Online competitor analysis

The Business Exchange has seen a need for the services of a Virtual Assistant with its tenants and is now able to offer this additional benefit in a variety of packages priced from R500.

Just another way that The Business Exchange looks after its tenants.

Call or e-mail us to find out how, as a tenant of the Business Exchange, we can assist you to grow your business.

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